MINUTES Meeting ? Libertarian Party of El Paso County Board of Directors Meeting Date ? Saturday, November 12, 2016 Time ? 10:00 am Location ? Epicentral, 415 N. Tejon Street, Colorado Springs, CO 80903 Opening/Welcome/Introductions Call to Order by Chair Chris Houtchens at 10:07am Board Members Present: Chris Houtchens, John Hjersman, Amy Lunde-Provines, Judy Darcy, Gordon Beacon. There are currently 5 Board Members, all are present. This constitutes a Quorum. Others present: Matt Smith, Wayne Harlos
Presentation and Adoption of Agenda Motion to Adopt Agenda as Modified: Motion: Judy, Second: John MSCU
Minutes from Previous meeting Motion to approve minutes from October 15.? Motion: Judy, Second: John MSCU
Director/Officer Reports Chair, Chris Houtchens ? Verbal, gave state of party: election results, spoke about?events (gun show, election night party at Antlers).? Spoke with media?(Independent, Gazette) on election night.? El Paso had highest turnout for Gary Johnson.
Vice Chair,? ? vacant
Secretary, Amy Lunde-Provines ? Verbal, lamented web hosting problems
Treasurer, John Hjersman ? Written, three days late on TRACER reporting
Affiliate Representative, John Hjersman ? Written
Director-at-Large-Education, Gordon Beacon ? Verbal, , Dennis , book review; Kathleen Chandler, local boards
Director-at-Large-Outreach, Judy Darcy ? Verbal, did outreach training, gun show, entered information.? Wants budget for outreach ? plan for new business next meeting.
Committee Reports Bylaws Committee, Mike Seebeck ? No report
Platform Committee, Mike Seebeck ? No report
Finance Committee Chair,? ? vacant
Manitou Springs Issues Liaison, Norman "Paotie" Dawson ? No report
Social Media Committee Chair, Judy Darcy ? See previous report
Convention Committee Chair,?Lance Haverkamp ? No Report
Newsletter, Mariana Wagner ? See Newsletter
IT Coordinator ? Matthew Smith ? Verbal, Started work on website. Google Hangouts for Remote Meetings.
Volunteer Coordinator, Cathy Smith ? No Report
Graphics Design, Amy Lunde-Provines ? Nothing to report
Unfinished Business Events Calendar (topics/dates/education and social) 11/12 ? Board Meeting 11/17 ? Monthly Meeting 11/28 ? December Board Meeting (changed from 12/3) 12/11 ? LPEPC Birthday ? speaker about Bob Telmosse 12/16 ? Bob Telmosse Christmas Giveaway ? need volunteers 01/14/2017 ? Board & Annual Meeting ? Tilted Kilt; mention elections prior
Pending Board & Committee Appointments Vice Chair ? vacant
EPC Political Issues Liaison ? vacant
Colorado Springs Political Issues Liaison ? vacant
Policy Committee Chair ? vacant
Minutes Committee Chair ? vacant
Agenda Committee Chair ? vacant
Campaigns Committee Chair ? vacant
Voter Registration Drive Chair ? vacant
Fundraising Committee Chair ? vacant
Meeting Host ? vacant
Event Photographer ? vacant
Postcard Mailing Art Complete - Lance
5000 cards to be ordered
Labels purchased
Postage budget $102 per month approved 10/15/2016
T-Shirts Art Complete - Lance
30 shirts ordered ? up in the air Total cost ? $300.00
Printed only on the front John Hjersman still waiting to hear from company
Community Events Judy has huge list
Volunteer Training CRM training Cathy Smith and Amy Lunde-Provines
Position Training Cathy Smith and Amy Lunde-Provines
Outreach Training Completed 10/22
Compile information for missing Minutes from previous Secretary. John will head that up with assistance from Judy & Amy
Website updates Matt Smith is heading that up
New Business Post General Election Education Followup Recap to happen at 11/28 meeting
Gordon wants to make education bigger part at meetings
Website issues Move to 11/28 meeting
Cloud issues Move to 11/28 meeting
December Board meeting date change to 11/28 location ? Epicentral 6pm
Policy committee creation of First meeting occurred 10/24
Goal to record history of LPEPC
?members Chris Houtchens accepted nomination for Chair NCU
Other members: Judy Darcy, Tim Richardson, Amy Lunde-Provines, Gordon Beacon, John Hjersman
CRM entries pledge vs donation ? discussed and clarified as to which should be used and why.
Email vs facebook for types of communication ? refer to policy committee
YouTube Channel Tim ? refer to policy committee
Other Meetings Bowling ? next two months, need solid date
Book club ? Matt will coordinate
Phone call volunteers
Announcements Dues for 2016 are due to remain a Contributing Member & eligible for Board position.
December Board Meeting to be held Monday, November 28, 2016 at 6pm at Epicentral.
Discussion/Q&A Topics for Monthly Meetings ? 3 months out.
Jeff Orrok with LXVI for email service
Motion for a maximum $500 IT budget (email and web) Motion: Judy, Second: John MSCU
Adjourn MCU 12:11 Submitted by: Amy Lunde-Provines for approval at the next Board Meeting