MINUTES Meeting ? Board of Directors Meeting Date ? Saturday, November 16, 2013 Time ? 1:30 PM Location ? Palmer Park Village Inn Opening/Welcome/Introductions Called to order 1:33 p.m.
Board Members present:
Lance Haverkamp (Chair)
Tracie McCray (Treasurer)
Judy Darcy (Secretary)
Scott Allen (Director-at-Large/Education)
This constitutes a quorum
Paotie Dawson, Mike Seebeck, Brianne Clark, John Hjersman, Michael Candray, & Susan? Quilleash-Nelson also present.
Presentation and Adoption of Agenda Addition of Letter I under New Business ? Expense Reimbursement Motion:? To adopt the Agenda as amended.? (MSCU)
Minutes from Previous Meeting Motion:? To adopt the Minutes of the previous Board meetings as presented.? (MSCU)
Director and Officer Reports Lance Haverkamp, Chair ? emphasized reaching out to candidates, especially potential candidate for US Senate seat held by Mark Udall (Dallas Brooks)
Tim Campbell, Vice Chair ? report submitted in writing
Judy Darcy, Secretary ? report submitted in writing
Tracie McCray, Treasurer ? report submitted in writing
Scott Allen, Director of Education ? report submitted in writing
Committee Reports Bylaws Committee Chair, Mike Seebeck ? extra carriage return found in bylaws, corrected.
Manitou Springs Issues Liaison, Paotie Dawson ? report submitted in writing ? emphasized possible petitioning re: paid parking
Voter Registration Drive Committee Chair, Tina Blea
Platform Committee Chair, Mike Seebeck formally accepted position
Finance Committee, Judy Darcy ? concurred with Treasurer?s Report
?Unfinished Business Council and Commissioner Voting Records/Open Seats ? tabled to when Randy is present.
Affiliate Structure and Liability ? LPEPC is incorporated with the State of Colorado (11/01/2013).? Tracie and Lance are working on the necessary insurance.
To Do/Committee Tasks ? Judy reported on tasks and organization in VolunteerSpot
Events Calendar
11/21 ? Topic = Economics.? Announce voter registration as LP if anyone is considering running for office.
12/07 ? LPEPC Board of Directors Meeting
12/11 ? LP Birthday ? History of LP
12/19 ? LPEPC Holiday Party and Candidate Announcements
01/11 ? LPEPC Board of Directors Meeting
01/16 ? Topic = Candidates?
02/15 ? LPEPC Board of Directors Meeting
02/20 ? Topic = Upcoming LPEPC Elections and LPCO Convention
03/15 ? LPEPC Board of Directors Meeting & 2 nd Annual Convention
03/20 ? Topic = Taxes
03/28-03/30 ? LPCO State Convention
Outreach materials will be ordered ? tshirts and invite? cards.
LNCC County Development and Enhancement Program ? reviewed goals, monthly and weekly conference calls
Discussed website rewrites and edits ? Judy is soliciting for writers.? If interested, contact Judy
Position Description/Continuity Binders ? position descriptions are turned in, keep working on continuity binders.
Committee and Director Appointments Brianne Riley ? LPEPC Volunteer Coordinator
Mike Seebeck ? Platform Committee Chair
Still Needed ? Social Media, Director of Outreach, Campaigns Chair, Fundraising Committee Chair, El Paso County Issues Liaison, Colorado Springs Issue Liaison, Convention Committee Chair, and Photographer
? New Business 11/23 LPCO 4 th Quarter Strategy Session ? no LPEPC reps are able to attend
12/11 LP Birthday
Motion:? To purchase a sheet cake for the LP Birthday.? (MSCU)
T-shirts ? were ordered, better deal found
Motion:? To return blank shirts and order printed shirts with vendor?s guarantee of quality of logo application.? (MSCU)
1 st 6 Week Community Outreach Rotation ? Judy spoke about both the Bob Telmosse Foundation and Crossfire Ministries.
Motion:? To work with the Bob Telmosse Foundation through December and then with Crossfire Ministries Jan 1-Feb 15.? (MSCU)
Buy new voter data
Motion:? To buy new voter data.? (MSCU)
Quarterly or Monthly Newsletter ? Judy reported for Mariana on deadline of 12/01 for first LPEPC newsletter
Election Judge Training ? Tracie will find out dates after the 1 st of the year.
Ideas for Family Friendly Social Nights ? Simpich, Bowling Night, Films
Expense Reimbursement ? General discussion about expense reimbursement.? Bylaws are currently enough guidance for expense reimbursement. Motion:? To reimburse Tracie over three months for expenses incurred during recall election.? (MSCU)
? Announcements
?Discussion/Q&A Date/Time of next meeting Motion:? To hold 12/07 Board of Directors Meeting at the Village Inn at 1430 Harrison.? (MSCU)
?Motion to Adjourn (MSCU) Meeting adjourned at 4:03 p.m.