MINUTES Meeting ? Libertarian Party of El Paso County Board of Directors Meeting Date ? Saturday, May 10, 2014 Time ? 1:30 PM Location ? Village Inn, 535 Garden of the Gods Road
Op ening/Welcome/Introductions Call to Order: 1:36pm Board Members Present: Norman Dawson, Susan Quilleash-Nelson, Tracie McCray, Lance Haverkamp, Judy Darcy Members Present: Randy Schneider Others Present: Michael Schlierf This constitutes a quorum.
Presentation and Adoption of Agenda MSCU as Presented Motion: Tracie McCray Second: Judy Darcy
Minutes from Previous meeting Defer acceptance to June Meeting Motion: Susan Quilleash Second: Tracie McCray
Director/Officer Reports Chair, Norman Dawson ? Submitted in writing ? Discussion: Issues, Visibility of the Party, Attend City Council Meeting May 13, 2014, Social Meetings
Secretary,?Susan Quilleash-Nelson ? Submitted in writing.
Treasurer,?Ingrid Somer ? Submitted in writing.
Affiliate Representative, Tracie McCray ? Submitted in writing.
Director-at-Large-Education, Lance Haverkamp ? Submitted in writing ? Discussion: Meeting topics
Director-at-Large-Outreach, Judy Darcy ? Submitted in writing ? Discussion: Meeting Planning requirements .
Committee Reports Bylaws Committee, Mike Seebeck - NSTR
Finance Committee Chair, Tracie McCray ?Working with Ingrid on transition RECESS TO EXECUTIVE SESSION: 2:17pm RECONVEINED: 2:30pm MSCU: Give Ingrid the option to resign and appoint Tracie as Interim Treasurer Motion: Susan Quilleash-Nelson Second: Lance Haverkamp
Manitou Springs Issues Liaison, Norman Dawson ? Submitted in writing.
Newsletter, Mariana Wagner - See Newsletter
Unfinished Business Affiliate Structure and Liability (LLC) Insurance No insurance found yet
Non-profit 527 MSC : Disband Insurance Committee Motion: Tracie McCray Second: Judy Darcy Carried: 4-1 .
Events Calendar (topics/dates/education and social) 05/10 ? Board Meeting 05/15 ? May Member Meeting ? Open Space 05/17 ? LPAC Adopt a Road ? Party Crasher 05/23 ? Liberty Book Club 06/13 ? Liberty Book Club 06/14 ? Board Meeting 06/19 ? June Member Meeting ? Equality ? Government out of our House? 06/27 ? Liberty Book Club 07/11 ? Liberty Book Club 07/12 ? Board Meeting 07/17 ? July Member Meeting ? Water Rights
LNCC County Development and Enhancement Program Fundraising (how?) Budget needed
Community Action (Crossfire plans?) Volunteer Coordinator needed
Social Events (Names to include Liberty or Libertarian ? LNCC Branding)
Policy Forums
Outline of goals
LNCC/CDEP files have been sent to each Board Member. MSCU: CDEP Training for New Board Members. Motion: Judy Darcy Second: Tracie McCray Scheduled June 7, 2014 at Noon. Lance?s. Board Members have address.
Position Descriptions / Continuity Binder Binders without a person in that position go to the Secretary for storage.
Continue to develop. Handouts from Tracie ? Robert?s Rules
See Bylaws
Pending Board & Committee Appointments Vice Chair
Volunteer Coordinator
Voter Registration Drive Chair
Platform Committee Chair ? required by LPCO
Political Issues Liaisons
Fundraising Committee Chair
Campaign Committee Chair
Convention Committee Chair
Meeting Host
Event Photographer
Webhosting Move to new host delayed until after May meeting. Site will be down approximately May 20 th . Delete unneeded email to bring files to usable sizes.
CRM Plugin to Website Purchase/Server Space/Domains
$35 plan unavailable. $50 plan with A2 hosting works.
Purchased?
Time of changeover?
CIVICRM from after moving to new Host. Waiting on Evan
Robocalling Schedule
Account set up
$20 budget MSCU: Authorize payment up to $40 for May call. Motion: Tracie McCray Second: Judy Darcy
Lance will set up call
Postcard Mailing
Lance to do art
$110 for a 2500 count and $150 for a 5000 count. MSCU: Purchase 5000 cards at $150 Motion: Judy Darcy Second: Susan Quilleash-Nelson MSC: Purchase $40 in labels. Motion: Judy Darcy Second: Tracie McCray Carried: 4-1
Postage Budget Decision on when to send cards deferred to June.
"We Believe" statement
Magically Appeared
Volunteer needed to combine statements received from volunteers to a single ?We Believe? statement.
Meeting Planning
Branding & Message must be approved and within guidelines for LNCC CDEP.
Meetings must be planned ahead to have time for these approvals.
Meetings that do not meet standards will be posted as a Crasher event.
Meeting Hosts to complete form a month prior to meeting.
Board Communication Policy
Facebook chat ?New Board Chat"
Answer email within 72 hours
Google Voice phone problems
Changes by Google will result in cost to continue similar phone service.
Phone is now voice mail.
New service to be determined after budget.
Treasure to develop budget with input from Board. Tracie will complete when changeover complete.
Phone
Posters
Robocalling
PO Box
Mailing
Handouts
Tech meeting needed?
Tech meeting at Susan Quilleash-Nelson's house (address to be distributed to attendees) April 26, 2014, 1:30pm
About me for web page
Ingrid, pending resignation
Treasurer change over complete?
Tracie & Ingrid are still working to complete this.
New Business City Council Calendar
County Commissioner Candidates
Juneteenth 2014
$150 cost before 06/01/2014, $200 after.
Additional cost: Handouts
Not in the budget
Community Events.
Deferred until budget complete.
Announcements Dues for 2014 are due to remain a Contributing Member & eligible for Board position.
June Meeting to be held, as usual, the Saturday before the 3 rd Thursday. June 14, 2014 at the same location.
Discussion/Q&A
Adjourn:? 3:48pm