Minutes - Board Meeting, June, 2021

Draft Minutes as submitted by Crystina Page MINUTES Meeting – Libertarian Party of El Paso County Board of Directors Meeting Date – Saturday, June 05, 2021 Time – 2:00PM Location – The Tilted Kilt, 7061 Commerce Center Dr., Colorado Springs CO 1. Opening/Welcome/Introductions Board Members Present: Nathan, John, Crystina, Judy (by phone) Others Present: Greg Lauer Quorum: Yes Call to Order: 3:08 p.m. 2. Presentation and Adoption of Agenda: with formatting (Crystina will fix by Mon 6/7) Motion: John Second: Nathan MSCU 3. Minutes from May 2021 meeting Motion to set aside adopting April minutes until July board meeting. Crystina will present minutes to the board by Tuesday 6/8. Motion: Judy Second: Nathan MSCU Motion to set aside adopting May minutes until July board meeting. Crystina will present minutes to the board by Tuesday 6/8. Motion: Judy Second: Nathan MSCU 4. Director/Officer Reports a. Chairman, Nathan Foutch – My ignorance has led me not to do any formal report because I had no clue as to what you're talking about. Aside form that, May was concerned with Convention. Was named Treasurer for State of Colorado, so I've been focusing on new duties and responsibilities. Have about 6 hours of training in with John, with about half of that downloading software. (paraphrased) i. Vice Chair, Vacant ii. Secretary, Crystina – Requesting training for position to ensure continuity of instruction. Received clear instructions from Nathan and Board as to when, where, and how reports should be submitted. iii. Treasurer, John Hjersman – In writing – Balance $668.93, PayPal 539.54, No cash on hand Total - $1208.47 iv. Affiliate Representative, John Hjersman – In writing – Includes list of new state members. v. Education Director, Molly Foutch – Not present. vi. Outreach Director, Judy Darcy – In writing – Attended events, talked to Lance about Aldo, talked to Aldo, but did not follow up. Nathan is not receiving Voice calls. Still don't know what's going on with the St. Patrick's Day Parade. Three Tanner Gun Shows coming in July, September and December. Colorado Gun Collectors Show September 18-19. Tables are $150 each. Motion that we spend a maximum of $85 each for July 30-Aug 1, September 24-26, December 10-12 for the Tanner Gun Show. Motion: Judy Second: Nathan MSCU Motion that we buy an outreach booth for Colorado Gun Collectors Show at a maximum of $75. Motion: Judy Second: Nathan MSCU Judy's report continued : Festival of Lights Parade may or may not happen. Discussion about whether or not to participate. Nathan requesting to postpone discussion until July's meeting so that Judy can bring more information to the table. Judy Motions to approve up to $150 for a booth at the Beers, Bonnets and Brews festival if we are able to find enough people to man the booth. Any additional cost must be approved by the Board via email vote. Motion: Judy Second: Nathan MSCU Judy asking about Juneteenth festival. June 19th. All agreed to postpone. El Paso County Fair – $100/day inside; outside with electric $130/week for 10' table Motion that we spend a maximum of $150 maximum for a booth El Paso County Fair. Any additional cost must be approved by the Board via email vote. Motion: Judy Second: Nathan MSCU Pride Fest, ComiCon both put on hold pending new info. Ice Cream social event – will walk through with postcards. Sesquicentennial Parade – on hold. Downtown Festival – on hold for email vote. Motion to have an email vote for cost of sesquicentennial parade and downtown festival. Motion: Judy Second: Nathan MSCU Judy’s report continues - 4th of July event: Liberty in the Park Motion to approve up to $50 on Declaration of Independence booklets. Motion: Judy Second: Nathan MSCU End of Minutes taken by Secretary / Report Continues from Judy.