MINUTES Meeting ? Libertarian Party of El Paso County Board of Directors Meeting Date ? Saturday, June 14, 2014 Time ? 1:30 PM Location ? Village Inn, 535 Garden of the Gods Road Opening/Welcome/Introductions Call to Order: 1:32pm Board Members Present: Norman Dawson, Susan Quilleash-Nelson, Tracie McCray, Judy Darcy Members Present: Randy Schneider This constitutes a quorum.
Presentation and Adoption of Agenda MSCU as Amended Motion: Tracie McCray Second: Judy Darcy
Minutes from Previous meetings APRIL MSCU as Presented Motion: Tracie McCray Second: Judy Darcy MAY MSCU as Presented Motion: Tracie McCray Second: Judy Darcy
Director/Officer Reports Finance Committee Chair, Judy Darcy ? Concur with Tracie?s Report
Chair, Norman Dawson ? Submitted in writing
Secretary,?Susan Quilleash-Nelson ? Submitted in writing. Discussion: Summaries of other meetings to be submitted to Secretary.
Interim Treasurer,?Tracie McCray ? Submitted in writing
Affiliate Representative, Tracie McCray ? Submitted in writing
Director-at-Large-Education, Lance Haverkamp ? Submitted in writing.
Director-at-Large-Outreach,?Judy Darcy ? Submitted in writing
Committee Reports Bylaws Committee, Mike Seebeck - NSTR
Manitou Springs Issues Liaison, Norman Dawson ? Submitted in writing.
Newsletter, Mariana Wagner ? See Newsletter
Unfinished Business Events Calendar (topics/dates/education and social) 06/14 ? Board Meeting 06/14 ? Republican Women?s Picnic 06/19 ? June Member Meeting ? Water Rights 06/21 ? Freedom Family Bowling Day 06/27 ? Liberty Book Club 07/11 ? Liberty Book Club 07/12 ? Board Meeting 07/17 ? July Member Meeting 07/19 ? Freedom Family Bowling Day 07/25 ? Liberty Book Club 08/08 ? Liberty Book Club 08/16 ? Board Meeting 08/21 ? August Meeting 08/23 ? Freedom Family Bowling Day 08/22 ? Liberty Book Club
Pending Board & Committee Appointments Vice Chair
Treasurer
Volunteer Coordinator
Voter Registration Drive Chair
Platform Committee Chair ? required by LPCO
Political Issues Liaisons
Fundraising Committee Chair
Campaign Committee Chair
Convention Committee Chair
Meeting Host
Event Photographer
LNCC County Development and Enhancement Program Fundraising (how?) Budget needed
Community Action (Crossfire plans?) Volunteer Coordinator needed
Check with RMFI.org for community action
Social Events (Names to include Liberty or Libertarian ? LNCC Branding)
Policy Forums
Outline of Goals
LNCC/CDEP files have been sent to each Board Member.
CDEP Training for New Board Members. Held June 7, 2014
Anyone not in attendance is responsible to read & follow CDEP manual.
Position Descriptions / Continuity Binder Binders without a person in that position go to the Secretary for storage.
Development is part of job and no longer needed on agenda. Handouts from Tracie ? Robert?s Rules
See Bylaws Business is Finished
Webhosting Site moved to new host
Email issues solved. Make sure you are receiving your email
Report issues to Lance Business is Finished
CRM Plugin to Website Purchase/Server Space/Domains CIVICRM after moving to new Host. Waiting on Evan
Robocalling Schedule Account set up
Call recorded for Bowling
Call went out 06/13 to over 700 numbers Business is Finished
Postcard Mailing Art Complete
5000 cards ordered Total cost?
Norman Dawson to give card number to Lance Haverkamp
$40 label budget approved
Postage budget.
"We Believe" statement Lance added history to web site
Volunteer needed to combine statements received from volunteers to a single ?We Believe? statement. Business is Finished
Meeting Planning Branding & Message must be approved and within guidelines for LNCC CDEP.
Meetings must be planned ahead to have time for these approvals.
Meetings that do not meet standards will be posted as a Crasher event.
Meeting Hosts to complete form a month prior to meeting. Business is Finished
Board Communication Policy Facebook chat ?New Board Chat" Name changed to 2014 LPEPC Board
Answer email within 72 hours Business is Finished
Google Voice phone problems Changes by Google will result in cost to continue similar phone service.
Phone is now voice mail.
New service to be determined after budget.
Other new issues?
Budget. Tracie will work on this.
Treasurer change over complete. Business is Finished
City Council Calendar Norman Dawson volunteered for Manitou & Colorado Springs.
County Commissioner Candidates Business is Finished
Community Events Will be worked into budget Business is Finished
Emergency Board Meeting held June 7, 2014 Board Members present: Norman Dawson, Lance Haverkamp, Tracie McCray, Judy Darcy. Susan Quilleash-Nelson ? Absent. This constitutes a quorum.
Ingrid officially resigned.
Tracie appointed Interim Treasurer.
New Business Officer Photos. Business is Finished
Volunteer Training
Money was approved via email to buy a table at the Republican Women?s Picnic after we were invited. 5 yes votes via email.
Cash Controls Receipts needed.
Event Calendar 07/04 ? 2014 Fabulous Fourth of July - Memorial Park
Announcements Dues for 2014 are due to remain a Contributing Member & eligible for Board position.
July Meeting to be held, as usual, the Saturday before the 3 rd Thursday. June 14, 2014 at the same location.
Discussion/Q&A
Adjourn : ?2:50 pm