DRAFT MINUTES Meeting ? Libertarian Party of El Paso County Board of Directors Meeting Date ? Monday, November 28, 2016 Time ? 6:00pm Location ? Epicentral, 415 N. Tejon Street, Colorado Springs, CO 80903 Opening/Welcome/Introductions Call to Order by Chris Houtchens at 6:23pm Board Members Present: John Hjersmen, Gordon Beacon, Chris Houtchens, Judy Darcy, Amy Lunde-Provines This constitutes a Quorum Others Present: Tom LaFauce, Matt Smith
Presentation and Adoption of Agenda Motion to Adopt Agenda as Amended: Motion - Judy, Second - Gordon MSCU
Minutes from Previous meeting Motion to Approve Minutes of November: Motion - Judy, Second - Chris Houtchens MCSU
Appoint interim Vice Chair
Director/Officer Reports Interim Chair, Chris Houtchens ? NSTR
Vice Chair,? ? vacant
Secretary, Amy Lunde-Provines ? Agenda, Minutes, created Graphic for Policy meeting.
Treasurer, John Hjersman ? Balance $1491.86, dropped fine to $50 from $150
Affiliate Representative, John Hjersman ? attended Election Symposium
Director-at-Large-Education, Gordon Beacon ? Created report for 8.A., learning about Book Clubs, Education Activity
Director-at-Large-Outreach, Judy Darcy ? Written, Budget moved to Policy Meeting
Committee Reports Bylaws Committee, Mike Seebeck ? No report, Board discussion about Bylaws amendments for Convention.
Platform Committee, Mike Seebeck ? No report
Finance Committee Chair,? ? Vacant
Manitou Springs Issues Liaison, Norman "Paotie" Dawson ? No report
Social Media Committee Chair, Judy Darcy ? See previous report
Newsletter, Mariana Wagner ? See Newsletter
IT Coordinator, Matthew Smith ? A2 renewed email already - unlimited accounts, WordPress up & running, new service runs at least 10x faster, generate ssl for encryption, current total cost $12.50 per month, meeting with Lance
Convention Committee Chair,?Lance Haverkamp ? NSTR
Volunteer Coordinator, Cathy Smith ? No report
Policy Committee Chair, Chris Houtchens ? Bylaws & Platform, Next meeting is December 5th.
Graphics Design, Amy Lunde-Provines ? See previous report
Unfinished Business Events Calendar (topics/dates/education and social) 11/28 ? Board Meeting 12/11 ? LPEPC Birthday 12/16 & 17 ? Bob Telmosse Christmas Giveaway 01/14/2017 ? Board & Annual Meeting
Pending Board & Committee Appointments Vice Chair ? vacant Nominate Tom LaFauce to Vice Chair postion: Judy, Discussion Dues, wait until January. Nomination declined until January.
Finance Committee ? vacant
EPC Political Issues Liaison ? vacant
Colorado Springs Political Issues Liaison ? vacant
Minutes Committee Chair ? vacant
Agenda Committee Chair ? vacant
Campaigns Committee Chair ? vacant
Voter Registration Drive Chair ? vacant
Fundraising Committee Chair ? vacant
Meeting Host ? vacant
Event Photographer ? vacant
Postcard Mailing Art Complete - Lance
5000 cards ordered
Labels purchased
Postage budget $102 per month approved 10/15/2016
T-Shirts Art Complete - Lance
30 shirts ordered - Total cost - $300.00
Shirts only printed one side John Hjersman to do followup
Community Events
Volunteer Training CRM training Cathy Smith
Amy Lunde-Provines
Position Training Amy Lunde-Provines
Cathy Smith
Outreach Training
Compile information for missing Minutes from previous Secretaries.
Website updates Collaborate Libertarian Leadership "Run for Office" page.
Add links to external organizations
Website & Cloud Issues Everything moved? Fixed?
Other Meetings Bowling
Book Club
Phone Call Volunteers
New Business Post General Election Education Follow-up Gordon presented report
New meeting space for Board and Member meetings
Reimbursements
City Council Elections vet candidates
create questionnaire
Announcements Dues for 2016 are due to remain a Contributing Member & eligible for Board position.
January Board Meeting to be held Saturday, January 14, 2017 at 11am in conjunction with Annual Meeting at Tilted Kilt
Discussion/Q&A Motion to pay no more than $30 for Cake:
Adjourn 8:22pm