MINUTES Meeting ? Libertarian Party of El Paso County Board of Directors Meeting Date ? Saturday, April 12, 2014 Time ? 1:30 PM Location ? Village Inn, 535 Garden of the Gods Road Op ening/Welcome/Introductions Call to order @ 1:46pm Board Members Present: Paotie Dawson, Ingrid Somer, Susan Quilleash-Nelson Members Present: Tracie McCray, Judy Darcy, Lance Haverkamp, Mike Seebeck Others Present: Robert M. Pritchett This constitutes a quorum.
Presentation and Adoption of Agenda MSCU as Presented Motion: Susan Quilleash Second: Ingrid Somer
Minutes from Previous meeting MSCU as Presented Motion: Susan Quilleash Second: Norman Dawson
Director/Officer Reports Chair, Norman Dawson ? All is in transition. We are still working through it, discussion at board continues today. Thanks given to all non-board members for contributions.
Secretary,?Susan Quilleash-Nelson ?Reported computer problems. Talked about information to be sent.
Treasurer,?Ingrid Somer ? Submitted in writing. No balance reported.
Director-at-Large-Outreach,?? Judy Darcy, ex-officio, had been volunteering in Outreach duties ? submitted report in writing.
Affiliate Representative, Lance Haverkamp??LPCO Convention: LPEPC had the most convention attendees. Office Nominations and Platform issues
Committee Reports Bylaws Committee, Mike Seebeck - NSTR
Finance Committee Chair, Tracie McCray ?Working with Ingrid on transition
Manitou Springs Issues Liaison, Norman Dawson ? Retail Marijuana opening in May, Parking, flood/fire mitigation.
Newsletter, Mariana Wagner - See Newsletter
Unfinished Business Affiliate Structure and Liability (LLC) Insurance Lance Haverkamp and Tracie McCray have been appointed as Insurance Committee.
Events Calendar (topics/dates/education and social) 04/17 ? April Member Meeting ? Eminent Domain 05/09 ? Liberty Book Club 05/10 ? Board Meeting 05/15 ? May Member Meeting ? Open Space 05/17 ? LPAC Adopt a Road ? Party Crasher 05/23 ? Liberty Book Club 06/13 ? Liberty Book Club 06/14 ? Board Meeting 06/19 ? June Member Meeting ? Equality ? Government out of our House? 06/27 ? Liberty Book Club 07/11 ? Liberty Book Club 07/12 ? Board Meeting 07/17 ? July Member Meeting ? Water Rights
Appointment of new board members Board Appointments BOD at large, Education: Lance Haverkamp
BOD at large, Outreach: Judy Darcy
Affiliate Representative: Tracie McCray
Committee Appointments Manitou Springs Political Issues: Norman ?Paotie? Dawson
Finance Committee Chair: Tracie McCray
Bylaws Committee Chair: Mike Seebeck
iv. Social Media Committee Chair: Judy Darcy
LNCC County Development and Enhancement Program Fundraising (how?) Budget needed
Community Action (Crossfire plans?) Volunteer Coordinator needed
Social Events (Names to include Liberty or Libertarian ? LNCC Branding)
Policy Forums
Position Descriptions / Continuity Binder Binders without a person in that position go to the Secretary for storage.
Mike Seebeck: Platform Committee Continuity binder to Susan Quilleash-Nelson
CRM Plugin to Website Purchase/Server Space/Domains
$35 plan unavailable. $50 plan with A2 hosting works.
Tracie McCray to provide information to purchase new hosting MSCU . Motion: Ingrid Somer Second: Norman Dawson
Robocalling Schedule
Account set up
$20, Tracie McCray, MSCU Motion: Ingrid Somer Second: Norman Dawson
Postcard Mailing
Lance to do art
$110 for a 2500 count and $150 for a 5000 count. Deferred until May.
"We Believe" statement
Scott will write article about history.
We have not heard from Scott, Judy Darcy will attempt to contact
Meeting Planning
Branding & Message must be approved and within guidelines for LNCC CDEP.
Meetings must be planned ahead to have time for these approvals.
Meetings that do not meet standards will be posted as a Crasher event.
New Business Board Communication Policy
Facebook chat ?New Board Chat"
Answer email within 72 hours
Google Voice phone problems
Changes by Google will result in cost to continue similar phone service.
Deferred to May
Treasure to develop budget with input from Board.
Phone
Posters
Robocalling
PO Box
Mailing
Handouts
Tech meeting needed?
Tech meeting at Susan Quilleash-Nelson's house (address to be distributed to attendees) April 26, 2014, 1:30pm
About me for web page
Ingrid, not done yet
Treasurer change over complete?
Tracie & Ingrid are still working to complete this.
City Council Calendar
County Commissioner Candidates
A nnouncements Dues for 2014 are due to remain a Contributing Member & eligible for Board position.
Judy Darcy restated previous policy that officer reports are due Wednesday prior to board meeting.
Discussion/Q&A
Motion to Adjourn 4:58pm