Draft MINUTES Annual Convention Meeting Date ? Saturday, January 19, 2019 Time ? 11:00 AM Location ? Haverkamp home 13520 New Discovery Road Colorado Springs, CO 80908 Opening/Welcome/Introductions Call to Order: 12:15pm
Roll Call/Quorum Check Board Members present: Chris Houtchens, Lexi Buschmann, John Hjersman Other Members present: Eric Muma, Daryl Kuiper, Susan Quilleash, Lance Haverkamp, Judy Darcy Credentials verified by John Hjersman
Announcements If you are planning to run for an Officer position please check in with a current Board Member
LPCO State Convention April 26 to 28th, 2019 at the Hotel Elegante in Colorado Springs, Colorado (2886 S Circle Dr, Colorado Springs, CO 80906).
A meeting of the Bylaws Committee was held prior to start of Convention to streamline Proposals.
Presentation and Adoption of Agenda Adopt as Presented Motion: Susan Quilleash Second: Lexi Buschmann MSCU
Minutes from Previous meeting Discussion: Digital copy was unavailable for distribution prior to meeting. Postpone to next Convention Motion : Judy Darcy Second : Lance Haverkamp MSCU
Director/Officer Reports Chair, Chris Houtchens ? submitted in writing
Vice-Chair, Lexi Buschmann - Learning to perform Secretary Duties.
Secretary, vacant ?
Treasurer, John Hjersman ? Submitted in writing
Affiliate Representative, John Hjersman ? LPCO Chair concerned that as many as possible attend Convention. LPCO is changing to CiviCRM
Committee Reports IT, Lance Haverkamp ? CRM updates & Cloud updates needed.
Social Media Committee Chair, Judy Darcy ? All interaction increasing except on Meetup. James Grady assigned Twitter. Paotie LinkedIn. Mariana Instagram & Pintrest.
LPEPC Member Mission Report ? Submitted in writing Discussion: Daryl Kuiper gave a description of Pillar Institute Pillar is a lifelong learning organization
60 classes per Trimester
Opportunity to present Libertarian information
www.pillarinstitute.com
Campaigns Report Submitted in writing with Chair report
Municipal: Colorado Springs: Due Tuesday, January 22, 2018 Bylaws 9.3 applies to Non-partisan
Mayor Candidates Juliette Parker Daryl Kuiper
Three Council at Large Some candidates Bill Murray, Tom Strand, Tony Martinez, Tony Guierrella, Wayne WIlliams
Bylaws Proposals ? full documentation attached Proposal #1 ? 5.7 Old Wording Discussion regarding proposal 2 Competing Motion to vote as presented Motion : Susan Quilleash Second : Lexi Buschmann MSCU
Proposal #2 ? 5.7 Board Eligibility Discussion Proposed changes needed to match changes of Proposal #1 Motion to amend to newly accepted version after vote on Proposal #1 Motion : Chris Houtchens Second : Eric Muma MSCU
Discussion simplify wording of proposal to more closely match intent of change (see bylaws report for exact wording) Motion to approve as amended Motion : John Hjersman Second : Lexi Buschmann MSC 6-2 Judy Darcy & Susan Quilleash opposed
Proposal #3 ? 8.1.5 and 8.1.4 Conventions Discussion Out of order. Reverse Motion to approve as presented Motion : Eric Muma Second : Daryl Kuiper MSCU
Proposal #4 ? 5.2.2 Clarify vote recording process for votes between meetings Discussion Correct grammar Motion to approve as amended Motion : Susan Quilleash Second : John Hjersman MSCU
Proposal #5 ? 5.2.2 Email voting wording Discussion amend to update with approved changes on Proposal #4 Motion to approve as amended Motion : Susan Quilleash Second : Eric Muma MSCU
Proposals #6 & #7 (two sections of the bylaws that were on a similar topic) ? #7 5.1 Resolve confusion over which Directors are on the Board of Directors and which aren?t, #8 5.2 Resolve confusion over which Directors are on the Board of Directors and which aren?t Discussion #7 & #8 These changes move these decisions from a matter of Policy to a matter of law. Motion accept 5.1 as presented Motion : Judy Darcy Second : Susan Quilleash MSFU Motion to approve 5.2 as presented Motion : Susan Quilleash Second : Judy Darcy MSFU
Proposal #8 ? Who gets elected and who gets appointed Discussion: What is the difference between an officer & a Board of Directors? Directors may be put up for election by the Officers, but also may be appointed by the Board. Officers are Chair, Vice-Chair, Secretary, and Treasurer Motion to approve as presented Motion : Judy Darcy Second : Susan Quilleash MSCU
Proposal #9 ? Succession of vacant Chair Discussion Wording is imprecise. Does not specify what will happen at the next meeting. Motion to approve as amended Motion : Judy Darcy Second : Lexi Buschmann MSCU
Recess: called by Chair, Chris Houtchens in order to research LPCO Bylaws prior to #10 2:28pm
Call to Order: 2:38pm
Roll Call/Quorum Check Board Members present: Chris Houtchens, Lexi Buschmann, John Hjersman Other Members present: Eric Muma, Susan Quilleash, Lance Haverkamp, Judy Darcy Quorum retained
Bylaws Proposals resumed Proposal #10 ? Keeping quorum with LPCO BoD involved Discussion Although LPCO Bylaws have been amended this would be good to change in order to prevent any issues if the subject comes up again. Suggested that a new bylaw should be written, by a future bylaws committee, to prevent any extraneous parties from voting themselves as ex-officio Board Members . Motion to approve as presented Motion : John Hjersman Second : Chris Houtchens MSCU
Proposal #11 ? Dues Discussion Wording is misleading and requires contact of every registered Libertarian voter in El Paso County. Adding one word corrects. Motion to approve as presented Motion : Susan Quilleash Second : Lexi Buschmann MSCU
Proposal #12 ? NOTA Discussion Concept was misunderstood in the proposition. One word was changed in favor of more liberty for the members. Motion to approve as amended Motion : Judy Darcy Second : Chris Houtchens MSCU
Proposal #13 ? Appointees to the Board should be Contributing Members Discussion Relates to Proposal #1 & #2. Amend to updated approved changes, then add requested verbiage. Motion to approve as amended Motion : Judy Darcy Second : Chris Houtchens MSCU
Proposal #14 ? Who calls the meetings? Discussion If this is law then it conflicts with other exceptions & leaves no discretion to the Board when calling meetings. Motion to approve as presented Motion : Judy Darcy Second : Chris Houtchens MSFU
Proposal #15 ? Change duties of the Chair Discussion Specify which meetings the Chair should conduct. Remove one word to increase liberty of the Board. Motion to approve as amended Motion : Eric Muma Second : Susan Quilleash MSCU
Platform Proposals No new proposals
Election of Officers Chair Nominations: Chris Houtchens & Lexi Buschmann
Votes: Chris Houtchens - 5 Lexi Buschmann - 2
Result : Chair: Chris Houtchens
Vice-Chair Nominations: Eric Muma, Lexi Buschmann, Chris Houtchens
Votes: Eric Muma- 1 Lexi Buschmann - 5 Chris Houtchens - 2
Result : Vice-Chair: Lexi Buschmann
Secretary Nomination Eric Muma
Votes Eric Muma - 7
Result : Secretary: Eric Muma
Treasurer Nomination: John Hjersman
Votes: John Hjersman - 7
Resul t: Treasurer: John Hjersman
Announcement of next meetings and state convention Upon approval of the Board the following will be the schedule of upcoming meetings 3rd Thursdays at Fargo's
State Convention April 26 to 28th, 2019 at the Hotel Elegante in Colorado Springs, Colorado
Board Meetings 2nd Sunday at American Tire Exchange
Annual Convention tentative date January 18, 2020
Adjourn 3:39pm
Submitted by Judy Darcy for approval by the Board 01/22/2019