AGENDA Meeting ? Libertarian Party of El Paso County Board of Directors Meeting Date ? Saturday, June 14, 2014 Time ? 1:30 PM Location ? Village Inn, 535 Garden of the Gods Road
Opening/Welcome/Introductions
Presentation and Adoption of Agenda
Minutes from Previous meeting
Director/Officer Reports Chair, Norman Dawson ?
Secretary,?Susan Quilleash-Nelson ?
Treasurer,?Ingrid Somer ?
Affiliate Representative, Tracie McCray ? Submitted in writing
Director-at-Large-Education, Lance Haverkamp ?
Director-at-Large-Outreach,?Judy Darcy ? Submitted in writing
Committee Reports Bylaws Committee, Mike Seebeck - NSTR
Finance Committee, Judy Darcy
Manitou Springs Issues Liaison, Norman Dawson ?
Newsletter, Mariana Wagner ? See Newsletter
Unfinished Business Events Calendar (topics/dates/education and social) 06/14 ? Board Meeting 06/19 ? June Member Meeting ? Water Rights 06/21 ? Freedom Family Bowling Day 06/27 ? Liberty Book Club 07/11 ? Liberty Book Club 07/12 ? Board Meeting 07/17 ? July Member Meeting ? Equality ? Government out of our House? 07/19 ? Freedom Family Bowling Day??? 07/25 ? Liberty Book Club 08/08 ? Liberty Book Club 08/16 ? Board Meeting 08/21 ? August Meeting 08/23 ? Freedom Family Bowling Day??? 08/22 ? Liberty Book Club
Pending Board & Committee Appointments Vice Chair
Treasurer
Volunteer Coordinator
Voter Registration Drive Chair
Platform Committee Chair ? required by LPCO
Political Issues Liaisons
Fundraising Committee Chair
Campaign Committee Chair
Convention Committee Chair
Meeting Host
Event Photographer
LNCC County Development and Enhancement Program Fundraising (how?) Budget needed
Community Action (Crossfire plans?) Volunteer Coordinator needed
Social Events (Names to include Liberty or Libertarian ? LNCC Branding)
Policy Forums
Outline of Goals
LNCC/CDEP files have been sent to each Board Member.
CDEP Training for New Board Members. Held June 7, 2014
Anyone not in attendance is responsible to read & follow CDEP manual.
Position Descriptions / Continuity Binder Binders without a person in that position go to the Secretary for storage.
Continue to develop. Handouts from Tracie ? Robert?s Rules
See Bylaws
Webhosting Site moved to new host
Email issues solved. Make sure you are receiving your email
Report issues to Lance
CRM Plugin to Website Purchase/Server Space/Domains CIVICRM from after moving to new Host. Waiting on Evan
Robocalling Schedule Account set up
Call recorded for Bowling
Call goes out beginning date?
Postcard Mailing Art Complete
5000 cards ordered Total cost?
$40 label budget approved
Postage budget. Decision on when to send cards deferred to June.
"We Believe" statement Magically Appeared
Volunteer needed to combine statements received from volunteers to a single ?We Believe? statement.
Meeting Planning Branding & Message must be approved and within guidelines for LNCC CDEP.
Meetings must be planned ahead to have time for these approvals.
Meetings that do not meet standards will be posted as a Crasher event.
Meeting Hosts to complete form a month prior to meeting.
Board Communication Policy Facebook chat ?New Board Chat" Name changed to 2014 LPEPC Board
Answer email within 72 hours
Google Voice phone problems Changes by Google will result in cost to continue similar phone service.
Phone is now voice mail.
New service to be determined after budget.
Other new issues?
Budget Tracie will complete when changeover complete. Phone
Posters
Robocalling
PO Box
Mailing
Handouts
Banner
Treasurer change over complete?
City Council Calendar Volunteer Needed
County Commissioner Candidates Volunteer Needed
Community Events Deferred until budget complete
Emergency Board Meeting held June 7, 2014 Board Members present: Norman Dawson, Lance Haverkamp, Tracie McCray, Judy Darcy. Susan Quilleash-Nelson ? Absent. This constitutes a quorum.
Ingrid officially resigned.
Tracie appointed Interim Treasurer.
New Business Officer Photos?
Volunteer Training
Announcements Dues for 2014 are due to remain a Contributing Member & eligible for Board position.
June Meeting to be held, as usual, the Saturday before the 3 rd Thursday. June 14, 2014 at the same location.
Discussion/Q&A
Adjourn